Skip to main content

Best Practices in HR

Ecotime Office Hours

Whether you are new to Ecotime or just need a refresher, please join us for office hours. The Ecotime team will answer your questions and provide guidance for specific cases.  

Next office hours:


UCPath Training Guide

The UCPath training guide contains links to important resources (ex. UCPath website, support channels such as the Employee Center and Office Hours) and provides an outline of which UCPath training courses an employee will need to take to get access to the system.

This document is intended to be used to help onboard new employees to familiarize themselves with UCPath and the resources available to them.

Background Check Required?

Guidance regarding background checks: 

Position Background Check Required?
Staff Yes
Volunteers Yes, if volunteering in a staff context
Undergraduate employees - student position Yes, if handling cars, cash, children, keys, computers, chemicals or related
Graduate Employees No, unless they are in staff positions
Academic Positions, including Visiting Scholars No required background checks for academics*

Note that some faculty appointments require an Institutional Reference Check.

Committee Sunset Template

Too many committees? Committees finished their mission but continuing to meet? It's ok to celebrate your successes and then sunset. Use this Committee Sunset Template (pdf) wording to sunset a committee.

Student Employee Onboarding Checklist

This Student Employee Onboarding Checklist (xlsx) is the result of the L3 event on February 11, 2022. It is under review by the Academic Affairs Assistant Dean's Best Practice group.  

HR Contact Training Resources

The "HR Contact Training Resources” list is the result of the July 28, 2022 L3 Workshop with special panelists from the VCAA HR Advocates Group. 

This resource list is intended for supervisors/HR colleagues to help train new HR Contacts on the most important and commonly visited topics within HR Contact responsibilities.